American Express Corporate Card Program
The University is a member of the American Express Corporate Card Program. All University employees who plan to travel on University business are encouraged to apply for an American Express Card to charge all appropriate business related expenses. American Express Corporate Cards are the responsibility of the employee and all charges are paid by the employee. Failure to keep accounts current will result in the revocation of the card. The use of these cards is optional, and should be used primarily for business purposes.
Obtaining a Corporate Travel Card
An American Express Corporate Card application is available in the link below. Once your application is completed, please forward electronically via TUsafesend directly to Lydia Perez, Assistant Director for submission to American Express.
After receiving credit approval, the corporate charge card company will issue a card. Approximately two weeks after receipt of an application, a card will be mailed to the applicant’s home. One card is issued per applicant. The annual fee for the card is paid by the University.
Go to American Express Application to apply for a card.
Use of the Corporate Travel Card
The card is to be used for official University business and reimbursable travel expenses such as lodging, meals and other approved travel expenses. Only business-related travel expenses and business meal expenses in accordance with the University Travel Policy are reimbursable.
Responsibility for Payment of the Card
American Express mails statements directly to the employee who is responsible for paying all charges on a corporate account in a timely fashion. At this time, the University does not pay American Express directly. The Accounts Payable Department will reimburse the employee for travel and business expenses. However, the University will not pay interest or late fees on the account. It is the responsibility of the employee to pay his or her corporate charge card account bill by its due date.
The cardholder is expected to comply with all terms stated in the disclosure agreement accompanying the issuance of the card.
Termination of Accounts
Employee participation in the University charge card program will terminate under any of the following conditions:
- When the cardholder is no longer employed by the University.
- When an account becomes delinquent (past 30 days) more than six times in any 12-month period.
- When an account is 120 days past due, American Express terminates the card.
Corporate Green Card Members will receive a new Card
Starting in September, Corporate Green Card Members will begin to be issued new chip & signature Cards to replace existing Cards.
The new cards have a chip embedded on the front that uses encryption technology, which adds more security to transactions made at chip enabled terminals. The chip should also allow a more convenient international travel experience, where this technology is becoming standard.
What cardmembers should do upon receipt of the new Green Card:
- Activate the new chip & signature Care at americanexpress.com/activate
- Destroy the current card immediately
- Note that the new card may have a new expiration date and a new four digit security code, so cardmembers may need to update their current card information where it is stored for recurring payments.
If you have any questions, please contact American Express Customer Service at (888)800-8564.