Keeping your SEVIS Record Open
SEVIS has an Out of Country functionality that allows ISSS to notify the Department of Homeland Security / US Department of State that a J-1 Professor or Research Scholar is participating in his or her exchange program for a one-time only period of six or fewer months during her/his program outside the US. The record remains in Active SEVIS status during that period.
Please note that if the J-1 Exchange Visitor will depart the US again for 31 days or more after this one-time only period, it is inappropriate for our office to keep the SEVIS record open. In this case, ISSS will complete the current J program, and the individual can return later in either J-1/ Short-Term Scholar status (which requires payment of a new SEVIS fee) or possibly another appropriate status.
Situations That Do Not Require “Out-of-Country” Authorization
- If a J-1 professor/research scholar is vacationing outside the U.S. for 30 days or less in agreement with the department, no permission from ISSS is required (ISSS signature on DS-2019 still required)
- If the J-1 professor/research scholar is an instructor and will be outside the U.S. during a term in which the department does not require the EV to teach, but s/he will return the following term to resume teaching responsibilities (i.e. Summer sessions).
- If the J-1 professor/research scholar is leaving the U.S. and will not be pursuing the J-1 program objective. In this case, the J-1 Scholar Notice of Departure form must be submitted, indicating ISSS should end the J-1 program. In this case, the 24 month bar will go into effect www.temple.edu/isss/international/limitations-j-status.html
- If none of these situations apply, the academic department should write a letter describing the situation. The research scholar/professor must arrange an appointment to meet and discuss it with Sharon Loughran in ISSS.
Procedures Department Must Follow to Obtain Continuing Program Out-of-Country Authorization
- Submit an Out of Country Event Request, signed by both the J-1 professor/research scholar and the hosting department contact, with supporting documentation.
- Remind J-1 Scholar that a valid travel signature is required on the DS-2019 in order to return to the U.S.
During the absence, the department must:
- Continue to supervise the J-1 professor/research scholar while he/she is out of the country
- Notify ISSS if there is any change in the purpose, activities, or dates of the EV's “Out-of-Country” period.
- In the event that the J-1 professor/research scholar will not return to ISSS after his/her absence, coordinate with the visitor to file a J-1 Scholar Notice of Departure form with ISSS so we may end the J-1 status and SEVIS record.
During the absence, the J-1 Visitor must
- Ensure that J-2 dependents depart the U.S. with the J-1 professor/research scholar
- Continue to maintain status and comply with the regulations of the Exchange Visitor program
- Report to department administrator any changes in purpose, activities, or dates as indicated in this request form
- Maintain a permanent (foreign) and current (last residential address in the U.S.) address and update ISSS within 10 days of any change
- Maintain an ISSS email address
- Maintain health insurance (see below) that meets US Dept of State Criteria
- Read over information regarding travel at www.temple.edu/isss/immigration/travel-h1b.html
- Inform ISSS and my department if flight schedule changes.
- Email ISSS a copy of new I-94 [www.cbp.gov/i94] (J-1 as well as J-2 dependents) upon reentry into the US [email@example.com]
- Inform ISSS of address and/or name change within 10 days from moving/name change.
Once ISSS has reviewed the request, both the department administrator and the J-1 will receive an email stating whether the request has been approved or not.
Failure to maintain status will cause the SEVIS record and DS-2019 to be inactivated, compromising eligibility to participate in the Exchange Visitor program and return to the U.S.
Health Insurance Requirements and Responsibilities
J-1 Exchange Visitors (and J-2 Dependents) are required to maintain insurance coverage as long as the J-1 Exchange Visitor SEVIS record is active, whether or not the EV is physically present in the U.S.