Submission Deadlines

2013-2014 Submission Deadlines

 

MEMORANDUM

 

To:                   Officers and Deans

From:               Michael B. Gebhardt
                        Interim Secretary, Board of Trustees

Date:                October 14, 2013

Subject:           Deadlines for Submitting Items for Consideration
                        by the Board of Trustees
and its Committees

 

          Attached is a copy of the meeting schedule of the Board of Trustees and its standing committees for fiscal year 2013-2014.

          To enable the members of the Board of Trustees to have sufficient time to consider proposed actions, and to permit timely advance review and approval of all such matters by the President and her Cabinet, all materials relating to any matter that will be presented to the Board or any of its committees for action or information must be submitted to the Office of the Secretary at least two weeks prior to the scheduled committee or Board meeting at which it will first be considered. You should try to provide additional time if at all possible, especially if the matter is not a routine or incidental occurrence. Proposed action items and information reports received less than two weeks prior to a scheduled meeting will not be placed on the agenda for that meeting, but will be deferred to a subsequent meeting.

           For action items, the materials to be delivered to the Secretary should include a draft recommendation for action in standard format, an outline identifying the individuals, groups and entities that have participated in the preparation of the item, the budgetary authority and impact of the matter, and detailed background information and materials as appropriate for fully-informed presidential and Board consideration and approval.You also are invited to contact Janet Carruth at secretary@temple.edu or me if you have any questions or need additional assistance. 

             For information items, all background documents and presentation materials (e.g., powerpoints, slides, films, etc.) along with the identity of the individual(s) who will present the matter to the Trustees, must be included in the materials submitted to the Office of the Secretary.

             These timing requirements are intended to provide the President with a minimum of one full week to review the matter, consult with others and her Cabinet as she deems appropriate, and determine whether or not the matter will be presented to the Board committee or Board as requested.  If the matter is approved for an agenda, the President and Secretary will then have one week to finalize the agenda and provide the requisite notice, with appropriate supporting materials, to the Trustees who will be asked to make a recommendation or decision.

             The University’s Bylaws outline the powers and authority of the Board and its various standing committees.  While you may have general familiarity with matters requiring Board approval within your area of responsibility, please refer to Article VI of the University Bylaws (policy #01.32.00).  If you have any questions as to whether a particular action requires Board approval, please feel free to call the Office of the Secretary.

             If you are involved in preparing a matter within the jurisdiction of a Board committee that does not have scheduled meeting dates, but instead is listed as meeting at the “Call of Chair,” please understand that a meeting cannot be scheduled until at least two weeks after you have delivered all pertinent materials to the Office of the Secretary.

 

The submission deadlines will be strictly enforced.

 STANDING COMMITTEES

 Academic Affairs Committee
(at 9:30 a.m.)

(e.g., policies relating to educational programs, admissions, tenure, promotion and retirement of faculty)

Meeting Date

Submission Deadline

December 2, 2013

November 18, 2013

March 3, 2014

February 17, 2014

May 5, 2014

April 21, 2014

June 16, 2014

June 2, 2014

October 6, 2014

September 22, 2014

  

Alumni Relations & Development Committee
(at 10:30 a.m.)

(e.g., matters relating alumni affairs and programs, policies and programs related to extramural support and recognition)

Meeting Date

Submission Deadline

December 2, 2013

November 18, 2013

March 3, 2014

February 17, 2014

May 5, 2014

April 21, 2014

October 6, 2014

September 22, 2014

 

Athletics Committee
(at 1:30 p.m.)

(e.g., matters relating to the Board policies concerning intercollegiate, intramural and recreational athletics, and their programs and facilities)

Meeting Date

Submission Deadline

December 4, 2013

November 20, 2013

February 26, 2014

February 12, 2014

September 24, 2014

September 10, 2014

 

Audit Committee

(at 2:00 p.m.)

(e.g., matters relating to the adequacy of and compliance with internal controls of the University and the sufficiency and appropriateness of its financial reporting)

Meeting Date

Submission Deadline

October 16, 2013

October 2, 2013

April 23, 2014

April 9, 2014

October 22, 2014

October 8, 2014

 

Budget & Finance Committee
(at 1:30 p.m.)

(e.g., capital and operating budget recommendations, financial planning, investment policy)

Meeting Date

Submission Deadline

November 14, 2013 (w/ Executive Committee at 3:00 p.m.)

October 31, 2013

January 23, 2014

January 9, 2014

April 10, 2014 March 27, 2014

June 19, 2014 (w/ Executive Committee at 3:00 p.m.)

June 5, 2014

September 18, 2014 (w/ Executive Committee at 3:00 p.m.) September 4, 2014

 

Campus Life & Diversity Committee

( at 12:00 Noon )

(e.g., matters relating to the policies concerning campus life and policies that foster an appreciation of different people, cultures and perspectives, and that enchance the safety and well-being of all members of the University community)

Meeting Date

Submission Deadline

December 4, 2013 (w/ Student Affairs Committee)

November 20, 2013

February 26, 2014 (w/ Student Affairs Committee)

February 12, 2014

September 24, 2014 (w/ Student Affairs Committee) September 10, 2014

 

Executive Committee
(at 3:00 p.m.)

(e.g., matters requiring final Board action between meetings of the Board, such as real estate transactions, policy changes, etc.)

Meeting Date

Submission Deadline

November 14, 2013  (w/ Budget & Finance Committee)

October 31, 2013

January 23, 2014

January 9, 2014

April 10, 2014

March 27, 2014

June 19, 2014  (w/ Budget & Finance Committee)

June 5, 2014

September 18, 2014 (w/ Budget & Finance Committee) September 4, 2014

 

Facilities Committee
(at 10:30 a.m.)

(e.g., capital construction and equipment contracts over $300,000, design contracts over $50,000, purchase, sale or lease-away of real estate, policies relating to disposition and use of facilities)

Meeting Date

Submission Deadline

December 4, 2013

November 20, 2013

March 5, 2014

February 19, 2014

April 30, 2014 April 16, 2014
June 18, 2014 (if needed) June 4, 2014
October 1, 2014 September 17, 2014

Investments Committe
(at 10:00 a.m.)

(e.g., policies relating to investment and endowment portfolio of the University)

Meeting Date

Submission Deadline

October 30, 2013

October 16, 2013

Tu, December 3, 2013

November 19, 2013

January 29, 2014

January 15, 2014

February 26, 2014 February 12, 2014
March 26, 2014 March 12, 2014
April 23, 2014 April 9, 2014

May 28, 2014

May 14, 2014 

M, June 30, 2014 June 16, 2014
September 24, 2014 September 10, 2014

 

 Student Affairs Committee
(at 12:00 Noon)

(e.g., policies relating to student life and welfare, student housing, student fees)

Meeting Date

Submission Deadline

December 4, 2013 (w/ Campus Life & Diversity)

November 20, 2013

February 26, 2014  (w/ Campus Life & Diversity)

February 12, 2014

September 24, 2014  (w/ Campus Life & Diversity)

September 10, 2014

 

Committee on Trustee Affairs
(at 10:00 a.m.)

(e.g., assess and appraise the organization, operation and membership of the Board of Trustees)

Meeting Date

Submission Deadline

September 8, 2014

August 25, 2014

and at the Call of the Chair

 

 

 Other University Committees and Entities

 

Government Relations and External Affairs Committee

                                                                                 (at 12:00 Noon)

(e.g., policies relating to advocating University programs and interests before external bodies)

Meeting Date

Submission Deadline

December 2, 2013 November 18, 2013
March 3, 2014 February 17, 2014
October 16, 2014 Septembert 22, 2014

 

                                                Healthcare Enterprise Committee

(e..g., address budget and strategic planning issues of health care activities)

Meeting Date

Submission Deadline

Schedule to be announed

   

 

 Temple Educational Support Services, Ltd. (TESS)
(at 9:00 a.m.)

(e.g., matters relating to the curriculum and operation of the Temple University Japan program)

Meeting Date

Submission Deadline

December 4, 2013

November 20, 2013

June 18, 2014 June 4, 2014

  

Board of TrusteeS

(at 3:30 p.m.)

  (e.g., major changes in educational policy, closing or opening academic departments, budget approval)

Meeting Date

Submission Deadline

December 10, 2013

November 26, 2013

March 10, 2014

February 24, 2014

May 13, 2014

April 29, 2014

June 26, 2014

June 12, 2014

October 14, 2014

September 30, 2014

             

            These submission deadlines are firm.  If the Office of the Secretary does not receive all materials pertaining to a matter for submission to the Board committee or the Board by the submission date for a particular meeting, the matter will not be presented to the President or Board committee for that meeting.

 

Temple University Office of the Secretary
3 Mezzanine - Sullivan Hall, 1330 Polett Walk Philadelphia, PA 19122-6096
phone: 215-204-7308 fax: 215-204-5862
For web related questions email: gfrager@temple.edu

2007, Temple University. All rights reserved.