Submission Deadlines

2014-2015 Submission Deadlines

 

MEMORANDUM

To:                   Officers

From:               Michael B. Gebhardt
                        Secretary, Board of Trustees

Date:                October 15, 2014

Subject:           Deadlines for Submitting Items for Consideration
                        by the Board of Trustees
and its Committees

 

          Attached is a copy of the meeting schedule of the Board of Trustees and its standing committees for fiscal year 2014-2015.

          As I mentioned in a previous note, the "Committee Day" schedule for meetings will begin in December. This compressed schedule makes advance preparation all the more important,

          To provide the Board of Trustees sufficient time to consider proposed actions, and to permit timely advance review and approval of all such matters by the President, all materials relating to any matter that will be presented to the Board or any of its committees for action or information must be submitted to the Office of the Secretary at least three weeks prior to the scheduled committee or Board meeting at which it will first be considered. You should try to provide additional time if at all possible, especially if the matter is other than routine.

Proposed action items and information reports received less than three weeks prior to a scheduled meeting will not be placed on the agenda for that meeting, but will be deferred to a subsequent meeting.

           For action items, the materials to be delivered to the Secretary should include a draft recommendation for action in standard format, an outline or narrative identifying the individuals, groups and entities that have participated in the preparation of the item, the budgetary authority and impact, and such other detailed background information and materials as appropriate for fully-informed consideration and approval by the President and the Board.  You also are invited to contact Janet Carruth at secretary@temple.edu or me if you have any questions or need additional assistance. 

             For information items, all background documents and presentation materials along with the identity of the individual(s) who will present the matter to the Trustees, must be included in the materials submitted to the Office of the Secretary.

             These timing requirements are intended to provide the President with a minimum of one full week to review the matter, consult with others as he deems appropriate, and determine whether or not the matter will be presented to the Board committee or Board as requested.  If the matter is approved for an agenda, the President and Secretary will then have two weeks to finalize the agenda and provide the requisite notice, with appropriate supporting materials, to the Trustees who will be asked to make a recommendation or decision.

             The University’s Bylaws outline the powers and authority of the Board and its various standing committees.  While you may have general familiarity with matters requiring Board approval within your area of responsibility, please refer to Section VI of the University Bylaws.  If you have any questions as to whether a particular action requires Board approval, please feel free to call the Office of the Secretary.

             If you are involved in preparing a matter within the jurisdiction of a Board committee that does not have scheduled meeting dates, but instead is listed as meeting at the “Call of Chair,” please understand that a meeting cannot be scheduled until at least two weeks after you have delivered all pertinent materials to the Office of the Secretary.

 

The submission deadlines will be strictly enforced.

 STANDING COMMITTEES

 Academic Affairs Committee

Meeting Date

Submission Deadline

Monday, December 8, 2014 @ 10:00 a.m.

Monday, November 17, 2014

Tuesday, March 10, 2015 @ 10:00 a.m.

Tuesday, February 17, 2015

Monday, May 11, 2015 @ 10:00 a.m.

Monday, April 20, 2015

Monday, October 12, 2015 @ 10:00 a.m.

Monday, September 21, 2015

  

Alumni Relations & Development Committee

Meeting Date

Submission Deadline

Monday, December 8, 2014 @ 1:30 p.m.

Monday, November 17, 2014

Tuesday, March 10, 2015 @ 1:30 p.m.

Tuesday, February 17, 2015

Monday, May 11, 2015 @ 1:30 p.m.

Monday, April 20, 2015

Monday, October 12, 2015 @ 1:30 p.m.

Monday, September 21, 2015

 

Athletics Committee

Meeting Date

Submission Deadline

Monday, December 8, 2014 @ 11:00 a.m.

Monday, November 17, 2014

Tuesday, March 10, 2015 @ 11:00 a.m.

Tuesday, February 17, 2015

Monday, May 11, 2015 @ 11:00 a.m.

Monday, April 20, 2015

Monday, October 12, 2015 @ 11:00 a.m. Monday, September 21, 2015

 

Audit Committee

Meeting Date

Submission Deadline

Monday, October 20, 2014 @ 2:00 p.m.

Monday, October 6, 2014

Thursday, April 23, 2015 @ 12 Noon

Thursday, April 2, 2015

Tuesday, October 20, 2015 @ 10:00 a.m.

Tuesday, September 29, 2015

 

Budget & Finance Committee

Meeting Date

Submission Deadline

Wednesday, November 5, 2014 @ 4:00 p.m.

Wednesday, October 15, 2014

Thursday, January 22, 2015 @ 1:30 p.m.

Monday, January 5, 2015

Tuesday, March 10, 2015 @ 9:00 a.m. Tuesday, February 17, 2015

Thursday, April 23, 2015 @ 1:30 p.m.

Thursday, April 2, 2015

Monday, May 11, 2015 @ 9:00 a.m. Monday, April 20, 2015
Monday, July 13, 2015 @ 12 Noon Monday, June 22, 2015

 

Campus Life & Diversity Committee

Meeting Date

Submission Deadline

Monday, December 8, 2014 @ 12 Noon

Monday, November 17, 2014

Tuesday, March 10, 2015 @ 12 Noon

Tuesday, February 17, 2015

Monday, May 11, 2015 @ 12 Noon Monday, April 20, 2015
Monday, October 12, 2015 @ 12 Noon Monday, September 21, 2015

 

Executive Committee

Meeting Date

Submission Deadline

Wednesday, November 5, 2014 @ 4:00 p.m.

Wednesday, October 15, 2014

Thursday, January 22, 2015 @ 3:00 p.m.

Monday, January 5, 2015

Thursday, April 23, 2015 @ 3:00 p.m. Thursday, April 2, 2015
Monday, July 13, 2015 @ 12 Noon Monday, June 22, 2015

 

Facilities Committee

Meeting Date

Submission Deadline

Monday, December 8, 2014 @ 3:30 p.m.

Monday, November 17, 2014

Tuesday, March 10, 2015 @ 3:30 p.m.

Tuesday, February 17, 2015

Monday, May 11, 2015 @ 3:30 p.m. Monday, April 20, 2015
Monday, July 13, 2015 @ 2:30 p.m. Monday, June 22, 2015
Monday, October 12, 2015 @ 3:30 p.m. Monday, September 21, 2015

 

Investments Committe

Meeting Date

Submission Deadline

Wednesday, November 5, 2014 @ 3:00 p.m.

Wednesday, October 15, 2014

Monday, December 8, 2014 @ 2:30 p.m.

Monday, November 17, 2014

Thursday, January 22, 2015 @ 10:00 a.m.

Monday, January 5, 2015

Tuesday, March 10, 2015 @ 2:30 p.m. Tuesday, February 17, 2015
Thursday, April 23, 2015 @ 11:00 a..m. Thursday, April 2, 2015

Monday, May 11, 2015 @ 2:30 p.m.

Monday, April 20, 2015 

Monday, July 13, 2015 @ 1:30 p.m. Monday, June 22, 2015
Wednesday, September 9, 2015 @ 10:00 a.m. Wednesday, August 19, 2015
Monday, October 12, 2015 @ 2:30 p.m. Monday, September 21, 2015

 

 Student Affairs Committee

Meeting Date

Submission Deadline

Monday, December 8, 2014 @ 12 Noon

Monday, November 17, 2014

Tuesday, March 10, 2015 @ 12 Noon

Tuesday, February 17, 2015

Monday, May 11, 2015 @ 12 Noon

Monday, April 20, 2015

Monday, October 12, 2015 @ 12 Noon Monday, September 21, 2015

 

Committee on Trustee Affairs

Meeting Date

Submission Deadline

Wednesday, September 9, 2015

Wednesday, August 19, 2015

and at the Call of the Chair

 

 

 Other University Committees and Entities

Government Relations and External Affairs Committee

              

Meeting Date

Submission Deadline

Monday, December 8, 2014 @ 9:15 a.m. Monday, November 17, 2014
Tuesday, March 10, 2015 @ 8:00 a.m. Tuesday, February 17, 2015
Monday, May 11, 2015 @ 8:00 a.m. Monday, April 20, 2015
Monday, October 12, 2015 @ 9:00 a.m. Monday, September 21, 2015

 

                                                Healthcare Enterprise Committee

Meeting Date

Submission Deadline

Schedule to be announed

   

 

 Temple Educational Support Services, Ltd. (TESS)

Meeting Date

Submission Deadline

Monday, December 8, 2014 @ 8:00 a.m.

Monday, November 17, 2014

Monday, July 13, 2015 @ 11:00 a.m. Monday, June 22, 2015
Monday, October 12, 2015 @ 8:00 a.m. Monday, September 21, 2015

  

Board of TrusteeS

Meeting Date

Submission Deadline

Tuesday, December 9, 2014

Tuesday, November 18, 2014

Wednesday, March 11, 2015

Wednesday, February 18, 2015

Tuesday, May 12, 2015

Tuesday, April 21, 2015

Tuesday, July 14, 2015

Tuesday, June 23, 2015

Tuesday, October 13, 2015

Tuesday, September 22, 2015

             

            These submission deadlines are firm.  If the Office of the Secretary does not receive all materials pertaining to a matter for submission to the Board committee or the Board by the submission date for a particular meeting, the matter will not be presented to the President or Board for that meeting.

 

Temple University Office of the Secretary
3 Mezzanine - Sullivan Hall, 1330 Polett Walk Philadelphia, PA 19122-6096
phone: 215-204-7308 fax: 215-204-5862
For web related questions email: gfrager@temple.edu

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